NZ Quality & Compliance Hub
Health & Community Support · Employer knowledge

People & employment records

Keep the employment basics findable and accurate.

Employment New Zealand says employers must keep complete and accurate wage, time, holiday and leave records. Employers also need to keep employment information including a copy of the employment agreement.

What should a manager have in place?

Employment records should be organised so the business can find the current information it relies on, while keeping employment administration separate from workforce learning and competency evidence where appropriate.

Employment agreementsCurrent agreements and documented changes that are accessible to the people responsible for employment administration.
Wage & time recordsAccurate records of hours, pay and other information the employer is required to maintain.
Holiday & leave recordsRecords that allow the business to understand entitlements, leave taken and relevant balances or calculations.
Clear record ownershipA defined place and responsible person for maintaining employment information so outdated copies do not become the working record.

Manager check

  • Can we quickly locate the current employment agreement for each worker?
  • Are wage, time, holiday and leave records complete and kept up to date?
  • When employment arrangements change, do our working records change with them?
  • Do the right managers know where employment records are held and who maintains them?
  • Are employment records distinguished from training, competency and operational records so evidence is easier to manage?
Read official Employment NZ guidance →Back to Employer Hub

Connect this to your workforce

Use this topic to decide what workers need to understand for their actual role. NZQC learning supports awareness and knowledge; it does not replace provider-specific procedures, supervision or practical competency checks where those are needed.

Bullying awareness →Sexual harassment awareness →Psychosocial risks →

Keep the evidence useful

Record the learning or practical check that is relevant to the role, and make the next action visible to the person managing the workforce.

Keep workforce learning evidence separately →Employment NZ: record keeping →

NZQC provides practical educational information. It is not legal advice and does not certify that a provider is compliant. Check the official source and the requirements that apply to your service, contracts and scope.