Core evidence areas
1. Risk and hazard management
Records identifying significant work risks, the controls used, and job- or site-specific planning where appropriate.
2. Training and competency
Relevant qualifications, licences, certificates, training, experience or competency records for people carrying out the work.
3. Worker information and engagement
Induction records, toolbox talks, meeting notes, consultation records or other evidence showing how workers receive information and participate in H&S.
4. Incident and near-miss management
Incident records, investigations where appropriate, lessons learned and evidence that corrective or preventive actions are followed through.
5. Inspections and monitoring
Completed workplace, plant or equipment checks relevant to your operation, plus evidence that issues identified are dealt with.
6. Plant, equipment and substances
Where relevant, maintenance, inspection, certification, safety data sheets or other records supporting safe use.
7. Subcontractor and PCBU coordination
If you work alongside or engage other businesses, keep practical evidence showing how risks, responsibilities and changes are communicated and coordinated.
8. Evidence organisation
An index showing what evidence exists, where it is stored, who owns it and when it was last reviewed can save considerable time when a client asks for information.
Current evidence matters
Do not assume an old document is useful simply because it exists. Some assessment schemes have explicit currency requirements. SiteWise's current Contractor NZ guidance, for example, states that evidence submitted for its assessment generally needs to be less than 12 months old. Always use the requirements of the actual client or scheme you are dealing with.
NZQC is independent and is not affiliated with or endorsed by SiteWise or Site Safe.
Check your evidence in a few minutes
Use NZQC's free 12-point Contractor Prequalification Readiness Checklist. Tick only evidence you can actually produce today.
Run the free checklist →Don't confuse evidence readiness with certification
Having organised records does not certify a business, guarantee legal compliance or guarantee acceptance by a client or prequalification provider. It simply puts you in a better position to respond accurately when information is requested.
For more context, read our practical guide to contractor prequalification in New Zealand.
General information only. Always check the requirements of the client, project, work and applicable law.